Arrow Icon
blog header pale blue image blog header abstract shape

Heart of Advice

Insights and best practices for successful financial planning engagement

left arrow Back to All Articles

The Importance of Data Aggregation Tools in a Virtual Work Environment

Scott Cognato January 12, 2021

virtual onboarding of planning clients
Updated on: December 8, 2023

The pandemic has propelled us into a virtual-first world, accelerating the need for firms to move to fully digitized operations. Research by Celent1 shows that as your clients commit to staying at home, they expect your digital technology to be exceptional. Despite your staff staying home, too, clients expect seamless onboarding and remote communication to get prioritized.

While economic uncertainty may tempt you to trim IT costs, this is one area where you should invest to ensure client needs get met with limited manual intervention.

Account Aggregation Comes to the Forefront

Clients want easy-to-use wealth management portals that organize their data in one place, fueled by robust data aggregation engines that make the onboarding process as smooth as possible. Firms will continue to invest in account aggregation capabilities as bringing on new business in a virtual world is urgently needed—even when in-person operations resume; however, the ability to easily onboard clients can be a differentiator.

Celent research shows that over the next three years, a top priority for wealth management firms’ IT spend will be developing fully digital onboarding capabilities.

It’s one of the three primary areas, along with document management and cybersecurity technologies like digital ID verification and biometric authentication, where firms will commit nearly $7.5Bn of new tech spend. They predict by 2023, about 58 percent of IT budgets will get allocated to external software and services related to digital onboarding and the security applications that support it.

Improved Onboarding Experiences May Support New Opportunity Growth

Ensuring a smooth onboarding experience in a remote environment for your clients can support firm growth by improving the client’s overall experience. Aite research shows firms must address pandemic-related technology gaps in client onboarding. That includes eliminating the need for manual intervention since staff is unavailable to upload client documents to their wealth management portals.

Aite’s study further shows firms that invest significantly in digital onboarding tools will withstand the current business environment better than others. For new clients, minimal friction in digital onboarding marks a strong start to the relationship. It shows your firm’s robust digital capabilities and the relative ease of working with you. Streamlining the ability for existing clients to bring in new assets for management reinforces your value and encourages them to share data with your firm.

Uncertain Times Call for More Personalized, Holistic Advice

Assuring clients they’re still on track to meet their long-term financial goals is essential for reducing anxiety about short-term market performance. Stephanie McElheny, President of Wealth Planning, Aspen Wealth Strategies, recently wrote about the impact that Monte Carlo analysis has on relationship-building efforts in volatile markets.

They use a Monte Carlo analysis because it’s a metric that determines a plan’s success probability and demonstrates to clients how changing investment markets may affect their plans. It’s now how they start their meetings with clients.

They’ve found using this approach to showing clients quickly what they need to know about their financial plans reduces their concerns. The firm encourages financial planners to be ready to have earnest conversations about the aspects of their financial plans most important to clients during the pandemic to put their minds at ease.

That’s because the Monte Carlo analysis runs multiple scenarios—both positive and negative—using client data amassed in their portal. Clients then see the ways market uncertainty is already incorporated into their plan, and how they can still find success in reaching their financial goals.

But beyond any planning technique, more personalized advice depends on a firm’s ability to aggregate all a client’s financial information into a single view. Having access to all this information is the foundation of holistic planning.

When you have all of a client’s information available, including held-away assets, you can use techniques like Monte Carlo analysis more effectively. More client information yields more accurate plans that are personalized to that client’s unique situation.

With powerful data aggregation capabilities, you can collect all of a client’s financial information to give them a clear and accurate look into how their plan performs in many market conditions. You can more effectively account for both personal and financial goals in order to serve them more comprehensively at a time when it’s needed most.

Data Aggregation Tools Keep Your Firm on Track

Financial planning traditionally has been a high-touch service, where clients are used to engaging with planners face-to-face. Firms have relied on manual intervention by staff to keep client data uploaded and updated on their wealth management portals.

The pandemic has drastically altered this business model, and will for the foreseeable future. Not only do clients work remotely, but firm employees are working from home as well without the ability to manually help clients add information to their portals.

Digitalized data aggregation, which eliminates manual intervention, is important for enhanced client experience. It’s now also essential for growth in a fully remote working environment.

To help keep your firm growing, learn about how eMoney data aggregation tools can help your firm bridge the pandemic-driven technology gaps in client onboarding with fully digital onboarding.


1. Aamir, Aawad, Andrew Schwartz, and Neil Sheehan. “Wealth Management Technology Forecast 2020-2023: A Guide for Navigating Uncharted Waters: US Edition.” Celent n.d.

2. “COVID-19: Challenges and Opportunities in Financial Services.” Aite Group, 2020. March 1.

DISCLAIMER: The eMoney Advisor Blog is meant as an educational and informative resource for financial professionals and individuals alike. It is not meant to be, and should not be taken as financial, legal, tax or other professional advice. Those seeking professional advice may do so by consulting with a professional advisor. eMoney Advisor will not be liable for any actions you may take based on the content of this blog.

Image of Scott Cognato
About the Author

Scott Cognato is a Senior Technical Product Manager at eMoney. As a PM, he focuses on continually improving the best of breed Aggregation system, from architecture to end user experience, so that advisors and their clients don't need to. Scott's professional passion is to de-jargon FinTech and make even the most technical problems approachable to anyone interested. Outside of the office, Scott is an outdoor enthusiast, and can often be found mountain biking, road biking, or hiking throughout the Sierra Foothills he calls home with his family, friends, and Husky named Wolfy (his adopted name that fit too perfectly to change!).

You may also be interested in...

Diverse Team in Data Strategy Session

Prepare Now for AI Use in Financial Planning

With the introduction of such generative artificial intelligence (AI) tools as ChatGPT, Gemini (previously Bard), and others, speculation about future… Read More

empowered client shopping with mobile client portal

Empowering Financial Wellness: How Client Portals Reduce Financial Anxiety and Transform Client Relationships

Feelings of financial insecurity have surged to an all-time high among Americans, with one-third (33 percent) reporting that they do… Read More

Financial advisor business leader talking to team about growing business

3 Steps to Growing Your Financial Advisor Business

From established Baby Boomers to younger generations just beginning to explore investment options, everyone needs financial planning assistance. ​​In fact,… Read More

eBook: The New Advisor Value Proposition

Download our latest eBook and learn how top advisors are combining Fintech and FinPsych for superior client outcomes.

Download Now

Sign up to have the most popular Heart of Advice posts delivered to your inbox monthly.

Heart of Advice by eMoney Advisors

Welcome to
Heart of Advice

a new source of expert insights for
financial professionals.

Get Started

Tips specific to the eMoney platform can be found in
the eMoney
application, under Help, eMoney Advisor Blog.